ODMS On Premise How to guides

Although these guides were written for Release 6 they should all apply to Release 7 & 8 versions.

Olympus Dictation Management System

Dictation Module Release 6

1. Edit Job Data
   The 'Edit Job Data' window can be set to pop up automatically for every sound file you download.  You can enter information in the custom 'Worktype' fields; eg Client name in the 'Client' Worktype, and add a comment, maybe a instruction for your typist.
   This information can also be added or edited later by either right clicking on the file and selecting 'Edit Job Data'.  Alternatively select the file and then click on the Tool Bar icon, 'Edit Job Data' (in red circle below).
   
   If you don't have the 'Edit Job Data' icon showing you can add this by going to the 'View' menu and selecting 'Toolbar' then 'Customize...'.  Find the 'Edit Job Data' icon (left side, third from bottom) left click it and then click the 'Add' button.
   
2. Your professional Digital Voice Recorders (DVR's) have many customisable features.  turn on your DVR and connect it to your computer.  Go to the 'Device' menu and select 'Device Settings...' at the bottom.
   After making your changes in each of the following windows be sure to click on the little triangle next to the 'Update' button and select 'Only this page'.
   'Cue/Review Settings'.  Some customers like to increase the 'Cue/Review' speed.  The sound while using the Cue/Review can also be turned ON or OFF.  This 'Common Settings' > 'General' screen is same for all models DS-7000, DS-5000/iD, DS-3500, DS-3400 (has no 'Card Select' option).'Backlight Lighting Time'.  You may like to adjust the 'Lighting Time' so the display is lit up for longer (or shorter to conserve battery) after a button press.
   This 'Common Settings' > 'Display' screen is same for models DS-7000, DS-3500.This 'Common Settings' > 'Display' screen is same for models DS-5000/id, DS-3400.  Can change 'Backlight' and 'Contrast'.

Transcription Module

1. User Settings
   Clicking the spanner icon in the 'Playback Control' panel takes you to the 'User Settings' where you can adjust the default for the 'Auto-backspace' and change the 'Winding' speed'.  (If the 'Playback Control' is not present go to the 'View' menu and select it.)
   
   
2. Notification
   This option sets whether or not to give the user notification, via pop up message, when a new file has been stored in the folder.  The notification is issued when a file is added via downloading or has been sent via email.
   Notification can be turned on and off for each folder and sub folder.
   Go to the 'Tools' menu and select 'Options'.  You will see the window below.  Click on the name of the folder (e.g. the Author you type for) on the left.  Then click on 'Notification' and then the down arrow on the right and choose 'Yes' or 'No'.  Click 'Apply' when you have finished these changes.
   
   To change when and how the notification messages appear go to the 'Tools' menu and select 'Options'.  Click on the 'Workflow' tab at the top then 'Notification' on the left to get the window below. 
   Click the 'Customize...' button to set the items that are displayed and to turn on/off the 'Auto Closing' of the pop up message feature.
   If you are getting more notifications than you expect check you don't have 'Notification reminder for new dictation waiting for transcription' ticked, because as long as a newly added dictation file has [Recording.Finished] status, notification is issued repeatedly, even if the user has already been notified of the file's arrival.  Also check the notification setting on the Folders as described above.
   'Support background notification when Transcription Module is not running' should be ticked if you want to receive notification messages even when the Transcription Module is not being used.
3. Edit Job Data
   The 'Edit Job Data' information can be added or edited by either right clicking on the file and selecting 'Edit Job Data'.  Alternatively select the file and then click on the Tool Bar icon, 'Edit Job Data' (in red circle below).
   
   If you don't have the 'Edit Job Data' icon showing you can add this by going to the 'View' menu and selecting 'Toolbar' then 'Customize...'.  Find the 'Edit Job Data' icon (left side, third from bottom) left click it and then click the 'Add' button.